We are looking for an Office Manager Assistant for a prestigious client based in Malta. Top package for the right candidate.
Role Summary:
To provide general office management support, clerical support in different service lines as well as ad- hoc reception duties.
Responsibilities:
Supporting the Office Management:
-Process invoices, bookkeeping, maintaining budget book
-Supporting procurement and vendor management
-Booking flights, accommodation, visa applications and travel insurance
-Scheduling meetings when required
-Booking external vendors when required
-Assisting with office maintenance, upkeep & facility servicing
-Support organising internal & external events
-Help in coordinating & recording fire drills
-Supporting supplier relationship management
Service Line Duties:
-Supporting service lines with clerical duties from time to time depending on season and workload.
-Preparing Audit reports and financial statements
Ad hoc Reception Duties:
-Handling of telephone calls, both incoming and outgoing.
-Greeting and directing clients visiting the office for meetings.
-Taking and retrieving messages for various personnel.
-Receiving, sorting, and forwarding incoming mail.
-Coordinating the pick-up and delivery of express mail services (FedEx, UPS, etc.)
-Assisting in the ordering, receiving, stocking, and distributing office supplies.
-Assisting with other related clerical duties such as printing, filing, photocopying, scanning, and binding.
-Preparing meetings & training rooms
Requirements:
-Good standard of education, preferably at Advanced Level
-Qualifications in administration or secretarial subjects would be considered an asset.
-Proficient in Microsoft Office applications, particularly Word and Excel
-Excellent communication skills in English (understanding Maltese is considered an assest)
-Highly organised and detail-oriented
-Able to multitask and prioritise effectively
-Be a good team player and a people person
-Pleasant personality with a client-oriented mindset
-Flexibility to accommodate the firm’s work exigencies
Benefits:
-Competitive Salary.
-Health Insurance.
-Continuous Professional and Personal growth through our Learning & Development team and participation in international milestone programmes.
-Family Friendly Measures; Work-life balance.
-Flexible working hours.
-Working in a multi-cultural environment.
-Recognition and Career Progression.
-Wellbeing Allowance, which increases on a yearly basis.
-Open door policy.
-Firmwide social activities.
-Gym and wellness memberships at discounted rates.
-Hotel accommodation at discounted rates.
-Tuition support on courses related to the job, and study leave.
-Performance Appraisals held twice yearly.
-Induction Meetings and buddy system.
-Donate as you earn.
-Career secondments opportunities.
-Good standard of education, preferably at Advanced Level
-Qualifications in administration or secretarial subjects would be considered an asset.
-Proficient in Microsoft Office applications, particularly Word and Excel
-Excellent communication skills in English (understanding Maltese is considered an assest)
-Highly organised and detail-oriented
-Able to multitask and prioritise effectively
-Be a good team player and a people person
-Pleasant personality with a client-oriented mindset
-Flexibility to accommodate the firm’s work exigencies